Executive Assistant to the Vice President of Academics/Dean of Faculty

Job Posting

The Pentecostal Theological Seminary announces the following full-time position (40 hours/week). The hire date will be approximately June 1. The compensation and benefits for this position will be discussed during the interview process.

To Apply:

Please submit an application and resume to jterpstra@ptseminary.edu. The application will be forwarded to you via email when the resume is received. The office is located at the Pentecostal Theological Seminary, 900 Walker Street NE, Cleveland, TN 37311.

The deadline for receiving applications and resumes for this position is 5PM on Friday, May 1. Interviews will begin for qualified applicants as applications are received. If you are selected to take part in the interview process, you will be contacted by May 6 and provided instructions for the interview.

Overview of Job Responsibilities:

  • Work under the direct supervision of the VPA/Dean.
  • Serve as the primary communications liaison for the VPA/Dean.
  • Schedule appointments, make travel plans, and maintain the professional calendar of the VPA/Dean.
  • Maintain academic files and business records on behalf of the VPA/Dean.
  • Maintain faculty files.
  • Prepare agendas and maintain minutes for various committees and meetings as directed by the VPA/Dean.
  • Follow up with the faculty to ensure their timely submission of syllabi, grades, and any other academic components.
  • Prepare faculty and instructional staff contracts as directed by the VPA/Dean and follow up with the Business Office to ensure a timely payment.
  • Track faculty load, adjunct salary expense, and other critical information.
  • Assist with graduation activities as directed by the VPA/Dean.
  • Assist the VPA/Dean in all other areas of academics as directed.

Prerequisites Required for Position

  • Accredited Bachelor's degree required

Preferred Qualifications:

  • Accredited Master’s degree preferred
  • Bilingual English/Spanish is preferred
  • Must be computer savvy
  • Proficient in Microsoft Office
  • Proficient with the use of Google shared drives/folders and Google Apps
  • Excellent written and verbal communication skills
  • Must have good organizational skills

Physical Requirements:

  • Must be able to lift 25 pounds occasionally

The Civil Rights Act of 1964 prohibits discrimination in employment because of race, color, sex or national origin or handicap. Federal law also prohibits discrimination on the basis of age with respect to certain individuals. Eligibility and other terms and conditions of employment benefits are governed by laws and regulations of the state of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

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900 Walker St. NE,
Cleveland, TN 37311
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